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Free Reseller Inventory Spreadsheet for eBay, Poshmark & More

Build a practical Google Sheets or Excel workflow for purchase cost, SKU, bin location, marketplace fees, shipping, sale status, and true profit. Start from one template, then customize columns for the marketplaces where you actually sell.

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General Reseller Inventory Spreadsheet

A flexible starter workbook for sellers listing across more than one marketplace.

Customize

eBayPoshmarkMercariDepopFacebook Marketplace

A B C D E F

SKU	Platform	Purchase Cost	Marketplace Fee	Bin Location	Net Profit
EX-SKU-001	eBay	$12.00	$5.22	BIN-A03	$17.35

Included tabs

InventorySales LogProfit SummaryStorage Map

Best for

New and part-time resellers who need one inventory list before moving into software.

Choose the columns your resale workflow needs

The home template covers the common fields most sellers forget to keep together: what you paid, where the item lives, what the buyer paid, what the platform kept, and what was left after shipping.

Core worksheet fields

Starter fields for inventory, sale, profit, storage, and tax review.

A B C D E F

Field	Category	Tracks	Example
SKU	Inventory	Internal stock number used to connect the listing, bin, and sale record.	EX-SKU-001
Item Title	Inventory	Short listing title or product description.	Example denim jacket
Bin Location	Storage	Shelf, tote, rack, or box location used to pull sold items quickly.	BIN-A03
Condition	Inventory	Condition note that supports consistent listing and return decisions.	Pre-owned good
Category	Inventory	Seller category used for reporting, taxes, and sourcing review.	Clothing
Sold Date	Sales	Date the order was paid or accepted.	2026-05-21
Sale Price	Sales	Buyer-paid item price before marketplace deductions.	$36.00
Marketplace Fee	Profit	Platform commission, payment processing, or selling fee deducted from the sale.	$5.22

Marketplace presets

Pick one marketplace or combine several. The builder keeps one canonical SKU and profit structure while adding the fields each platform needs for fees, shipping, returns, offers, and local pickup.

eBay

Best for item IDs, promoted listing notes, buyer-paid shipping, returns, and fee reconciliation.

Poshmark

Best for closet SKUs, bundle tracking, offers, fixed fee thresholds, and bin organization.

Mercari

Best for buyer-paid versus seller-paid shipping, offer tracking, and compact inventory workflows.

Depop

Best for style categories, boosted listings, shipping labels, and cross-posted clothing inventory.

Facebook Marketplace

Best for local pickup, shipping orders, cash sales, and inventory that may also be cross-posted.

Continue by workflow

Use the guide pages when one marketplace needs extra setup detail, or jump to supplies when bin labels and shipping materials are the next bottleneck.

eBay setup guide Poshmark setup guide Mercari setup guide Inventory supplies guide

Spreadsheet first, software later

Stage	Use the spreadsheet when	Upgrade when
Starter	You list part time and need cost, bin, and profit clarity.	You need bulk importing or automatic fee reconciliation.
Crosslisted	You keep one SKU across two or three marketplaces.	Manual status updates create overselling risk.
Scaling	You review weekly profit and sourcing performance.	You ship daily and need labels, inventory sync, or bookkeeping exports.

Reseller spreadsheet FAQ

What should a reseller inventory spreadsheet track?

Track SKU, item title, marketplace, date listed, purchase cost, bin location, sale price, shipping cost, marketplace fee, net profit, and days to sell so every sale can be reconciled.

Can I use this template for more than one marketplace?

Yes. The builder combines eBay, Poshmark, Mercari, Depop, and Facebook Marketplace presets and removes duplicate columns so one workbook can support crosslisted inventory.

When should I move from a spreadsheet to reseller software?

Upgrade when manual updates cause overselling, you need bulk listing sync, you ship enough orders to need label automation, or you cannot reconcile fees before bookkeeping deadlines.